Job Opening – Facility Manager

Beginning immediately, this paid part-time position is responsible for managing the use of the Capitol Hill Community Centre. The hours are variable and dependent upon rental activity and schedules.

The Facility Manager reports directly to the executive of the Board of Directors of the Capitol Hill Community Association. They are not a Board Member, and therefore do not have to attend regular monthly board meetings. The Facility Manager is responsible for the operations of the Hall and Lounge only. Requests for Hall/Lounge improvements, expenses, etc. will be directed to, and approved by the Board of Directors.

This position requires flexible working hours. This contract position shall be compensated at the rate of $450/month, with 15%  commission on long term rentals, and 25% of short term rentals. The person must be congenial, flexible; people orientated, and present a charismatic image for the community.

 Facility Manager’s responsibilities are:

1.    Maintain an up-to-date calendar of rentals, and update this on the website.

2.    Answer, return, or redirect phone inquiries on a regular basis. This can take place from your home.

3.    Screen potential renters for risk and liability

4.    Give rate information and hall capacity, and other information to renters.

5.    Arrange viewing of the hall.

6.    Complete the rental agreement. Obtain the security deposit and fee. Issue a receipt.

7.    Deposit rental fees and damage deposit to the bank. Send deposit information to the Treasurer.

8.    Make appointment for renters to pick up keys.

9.    Arrange walk-around of the hall regarding lights, safety, etc.

10.  After an event, the hall must be checked. Treasurer is notified to refund security deposit, or arrange for the cleaner, if necessary.

Other General Duties:

1.    Collect mail, distributing to appropriate tenant or Directors mailboxes.

2.    Work with cleaning contractors to ensure hall cleaning is done between rentals as required.

3.    Check voice mails and distribute to appropriate people as required.

4.    Report to the Maintenance Director any maintenance or repair issues. Coordinate maintenance personal at direction of Director.

5.    Keep hall tidy, making sure tables and chairs are stacked, floor dust mopped, dishwasher emptied, kitchen counters clean and tidy.

6.    Place full garbage bags outside in container.

7.    Check bathrooms for supplies and call cleaning personnel if necessary.

8.    Maintain petty cash voucher. This must be kept up-to-date and balanced before presenting to the Treasurer for replacement.

9.    Maintain a record of the hours worked.

10.  Open doors for maintenance people when required.

11. Source out particular tenant type as requests by the Directors of the Association (ie: fitness class, etc.)

Preference will be given to Capitol Hill residents. This could be ideal for a retired couple or stay-at-home parent. Training is provided. Must be bondable and a police check may be required.

Please submit resumes or letter of interest via email to Deadline is April 16. Only interested applicants will be contacted.

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